APS/DFD has negotiated discounted hotel rates for meeting attendees. You must make your hotel reservation through Orchid Event Solutions. Hotel reservations are taken on a first-come, first-served, space available basis. Submit your request as soon as possible for the best opportunity of receiving your hotel choice.
Deadline
All reservations must be received by October 22, 2013, to guarantee availability and conference rates. After this date, reservations will be made based on availability and hotels may charge higher rates.
Ways to Book Hotel Reservations
Online
CLICK HERE for new reservations, and modifying or cancelling an existing reservation.
Telephone
Agents available 7:00 a.m. to 6:00 p.m. Mountain Standard Time, Monday through Friday
Toll-free (US): (888) 307-6880
International: +1 (801) 214-7288
2013 DFD CONTRACTED HOTELS
Note: Please book your room at one of these preferred hotels. These hotels help support our meeting. For every room night booked, DFD receives a rebate to defer the cost of the meeting. It is important to the meeting that you reserve rooms at these hotels.
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The WESTIN Convention Center, Pittsburgh Next door to Convention Center and across the street from the train station $169.00 Single/Double $179.00 Triple/ $189 Quad Student Rate (must show student id at check in) $129.00 Single/Double (only 50 rooms available) $139.00 Triple / $149.00 Quad |
Omni William Penn Hotel Located 3-4 blocks from the Convention Center $169.00 Single/Double $179.00 Triple / $189.00 Quad Student Rate (must show student id at check in) $129.00 Single/Double $139.00 Triple / $149.00 Quad |
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Hampton Inn & Suites Pittsburgh Downtown Located 2 blocks from the Convention Center $129.00 Double Queens or King Rooms $139.00 King Studios |
DoubleTree by Hilton Hotel & Suites Pittsburgh Downtown Located 3-4 blocks from the Convention Center $149.00 single/double/triple/quad |
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Renaissance Pittsburgh Hotel Located 3-4 blocks from the Convention Center $154.00 Single/Double and $174.00 Triple/Quad |
Click here for the hotel map |
Deposit
All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax for each room reserved.
Acknowledgments
Orchid Event Solutions will send reservation acknowledgements within 24 hours via email if booked online or by telephone. If you do not receive your acknowledgement in this time frame, contact Orchid Event Solutions. You will not receive a written confirmation from the hotel.
Cancellations/Changes/Refunds
Deposit of one night’s room and tax will be forfeited according to each individual hotel cancellation policy. Credit Cards will only be charged if cancelled within the penalty period. If you do not arrive at the hotel on the date indicated you will be considered a “no-show” and will be charged one night’s room and tax.
Through November 18, 2013 send requests for changes and cancellations in writing to Orchid Event Solutions via e-mail (help@orchideventsolutions.com) or fax to 801-355-0250. After November 18, 2013, contact hotels directly to make changes and cancellations.
Questions or Special Requests?
For questions or special requests, please contact Orchid Event Solutions at (888) 307-6880. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.
Hotel Suites
If you are interested in booking a hotel suite, please email katie@orchideventsolutions.com. There are a limited number available at a discounted rate for APS attendees.
Important Housing Message
Orchid Event Solutions, APS/DFD’s only official Housing Company, is coordinating hotel reservations for the meeting. When you book your room with Orchid Event Solutions you will receive the following benefits:
- Immediate email acknowledgement of your hotel assignment;
- Entitled to receive reduced and discounted rates at official meeting hotels;
- Protection in the event the hotel has oversold guest rooms;
- And much more!
When rooms are booked at hotels that are NOT within our official hotel block and/or you do not use Orchid Event Solutions:
- APS/DFD is exposed to penalties for not fulfilling our room block commitments;
- APS/DFD risks our ability to rebook preferred meeting hotels and receive reduced rates;
- APS/DFD loses qualifications that are needed to book space at convention centers in top tier cities.
Help make this meeting a success. Book early and with Orchid Event Solutions!
